Faculty Travel Laptop Pilot Program

Program description:
This program seeks to provide faculty with an alternative to taking their own personal computing devices with them when traveling abroad. Using a loaned computing device eases the potential consequences of the device being lost, stolen, damaged, or made vulnerable to malware/hacking while traveling.

There is no cost associated with receiving a loaner computer, but borrowers are responsible for any loss or damage to the device or accessories not covered by active warranties. Failure to return the computer within a reasonable timeframe will also result in a fine up to and including the replacement cost of the loaner laptop.

Travel insurance is available through the university for eligible and properly registered travel. SSCS is not involved in the process of obtaining travel insurance and faculty will be responsible for making sure their travel is properly registered and eligible. Verifying and understanding the coverage that would be extended to the borrowed laptop is also the responsibility of the borrower.

Regardless of what type of insurance a borrower is eligible for, we will still require borrowers to indicate that they are financially liable for loss or damage by marking one of the boxes provided on the reservation form.

See the following LINK for more details about the travel insurance available through the University. (note: page 2 of the Summary of Benefits outlines the relevant coverage)

Available Devices

Device Kit# Physical
Dell XPS 13 1 13-inch display
2.7 lbs.
Windows 10
MacBook Pro 2 13.3-inch display
3.02 lbs.
OSX - latest version
MacBook 3 12-inch display
2.03 lbs.
OSX - latest version
Each device comes with the following accessories:
  • Choice of case (low profile sleeve, small carrying bag, or medium carrying bag)
  • All-in-one adapter for additional ports (display, USB, Ethernet)
  • Travel power adapter (compatible with most foreign wall sockets)
Standard software installed on each device:
  • Latest operating system (Windows 10 / OSX)
  • MS Office
  • Adobe Acrobat
  • VPN
  • Additional Web browsers

Additionally, we have a few iPads available to take as a stand-alone or secondary device. Be aware that iPad support is extremely limited (devices are a couple generations old and no standard accessories aside from a charger will be provided).

Reserving a device:
Devices are available on a first-reserved, first-served basis with at least a business week of lead-time.
Please fill in a copy of the following form and return it to SSCS.
Data form (return via email)
Printer-friendly (for forms filled in by hand, contact SSCS to arrange return)

Remote Desktop access:
Faculty may request that their primary UCI laptop or desktop be made accessible via Remote Desktop, which allows the computer to be remotely controlled via secure VPN connection. This lets faculty use their main computer while traveling, but without the risk of taking all their data abroad with them.
Please note that computer performance is variably degraded while using a remote connection and depends on the reliability of the network from which the connection is established.

Before returning the device:
Refrain from connecting the device to the campus network or personal wireless networks after returning from abroad.
Please make sure to have a copy of any data from the device that you wish to keep, as the device will be wiped upon return.

For further tips on cybersecurity while traveling click this LINK


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